Be Informed
It is the policy of the University of California, Merced to reimburse a traveler for reasonable and necessary expenses incurred during business travel.
Follow these guidelines and expectations:
- The traveler will incur and report actual travel expenses in a responsible and ethical manner.
- Travel expenses must be economical and reasonable for the business trip.
- The traveler will make choices that demonstrate good stewardship of university resources. Spending decisions will not be extravagant or lavish.
- Transportation expenses will generally be reimbursed based on the most economical and commonly used mode of conveyance taking the most direct route, unless otherwise justified.
- Only request for reimbursement if you have not already been reimbursed by another party.
- The traveler is expected to follow the university's Travel Process which encompasses travel pre-authorization, booking through Concur, the preferred payment method, and post-trip reconciliation.
Before traveling and reporting expenses, review the below documents to stay informed.
- Travel Policy Highlights (pdf)
- Travel Expense Report Checklist for top policy and procedural requirements (pdf)
- G-28 Travel Regulations Resource Guide (pdf)
- UC G-28 Travel Policy
