Employees and students at UC Merced can request reimbursement for non-travel, non-event, business-related expenses in Concur. This process ensures proper documentation and timely reimbursement for eligible expenses.
Eligible Expenses Include:
- Dues and Memberships - Professional organization fees relevant to work
- Registration Fees - Training or professional development costs
- Supplies - Office, research, or work-related materials purchased personally
- Non-Cash Awards & Gifts - Example: Gift cards purchase by a manager for employee recognition.
Requirements for a Non-Travel (out-of-pocket) Reimbursement
To ensure a successful reimbursement, the following documentation is required:
- Itemized Receipt - The receipt must clearly list the purchased items.
- Proof of Delivery - The receipt must indicate that the items have been shipped or delivered.
- Business Justification - A brief explanation of how the expense is related to university business
- Approval Documentation - If applicable, any required pre-approval emails or forms.
