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State-Funded Travel Restrictions Update AB1887

October 2, 2023
Governor Newsom signed SB 447 which ends the ban on state funded travel to any of the 24 states that had enacted anti-LGBTQ+ legislation and were listed on the California Attorney Generals website. The bill was signed September 13th and takes effect immediately, which means that all travel...

New Travel Card Program for Students and Guests

September 5, 2023
We are excited to announce the UC Merced Instant Card program for students and guests traveling on official university business. Instant Card is a virtual payment method that can be added to a traveler’s mobile wallet, Apple Pay or Google Pay, and can be used anywhere contactless payment...

Updated Interim Travel Reimbursement Guidance

March 6, 2023
Subject: Rescinding Revised Guidelines for Reimbursable Travel Expenses for Remote Work The nature of our workforce at the University of California is evolving as a result of the COVID-19 pandemic. On behalf of President Drake, I am asking Vice President for Systemwide Human Resources Cheryl...

Mileage Reimbursement Rate Changes Effective January 1, 2023

January 1, 2023
On December 29, 2022, the Internal Revenue Service issued the 2023 standard mileage rates. Accordingly, the University’s mileage reimbursement rates for expenses incurred in connection with the business use of a private automobile will increase in accordance with the Internal Revenue...

Increase in Travel & Entertainment Meal Rates

September 19, 2022
The maximum per person amounts for the reimbursement of travel and entertainment meal expenses have been revised as follows: Travel Meals Business and Finance Bulletin G-28, Travel Regulations (Travel Policy) defines the Meal and Incidental Expenses (M&IE) Reimbursement Cap as the...

July 1, 2022 Mileage Rate Update

July 5, 2022
On June 9, 2022, the IRS announced a mid-tax year adjustment to the standard mileage rate. The IRS normally updates the mileage rates once a year in December for the next calendar year. However, in recognition of recent gasoline price increases, the IRS made this special adjustment for the...

Updated AB 1887 Restricted States for State Funded Travel

July 5, 2022
Frequently Asked Questions Regarding AB 1887 Requirements • Does AB 1887 prohibit all travel to states on the Attorney General’s list? No. AB 1887 prohibits the use of state funds to pay for travel to a state on the Attorney General’s list, except where one of the statutory...

Increase in Meal Rates for Business & Entertainment Expenses

November 1, 2021
Campuses have been experiencing difficulty arranging meals for events based on the existing rates for business meals and entertainment. The last time the meal rates for business and entertainment were increased was in 2016. After discussing with the campus controllers, we have elected to increase...